Logistical Information

white van driving toward the mountains
COST:

The registration fee for the seminar is US $5,495 and includes ground transportation from Denver to Fort Collins at the beginning of the seminar, van transportation throughout the seminar, and transportation to the Jackson, Wyoming airport or back to Fort Collins, Colorado at the end of the seminar. The seminar fee also includes tuition, seminar materials, accommodation and meals in Fort Collins, insurance (health and accident), food and lodging during the seminar, a certificate of completion, a digital library on tourism and protected areas, seminar photographs, all administrative costs and a closing banquet. Note that the emergency accident insurance requires payment of a co-pay and deductible, meaning you might be responsible for some out of pocket costs if you require medical attention.

ACCOMMODATIONS:

During the first few days of the seminar in Fort Collins, participants are housed in a shared room with two beds in a hotel next to the university. After we leave Fort Collins, we will sleep in double rooms (rooms with two beds) in several different hotels along the seminar route. Some will be quite simple; however, in several cases we will stay in famous lodges managed by private concessionaires within national parks. It is important to note that you will be sharing a room with another participant of the same gender during the entire seminar.

FREE TIME, EXTENDED STAYS, and VISITORS:

Because of the intensive schedule, participants have little free time during the seminar. Generally, our days start around 8:00 or 9:00 a.m., and can go as late as 19:00 to 21:00. Please plan accordingly by not committing to completing outside work during the seminar as well as notifying loved ones that you will likely be able to contact them in the morning and evenings. You may come early or stay additional time in the USA after the seminar for personal travel if it is within the terms of your US visa. If you chose to do so, you will be responsible for covering all additional expenses during your extended stay. The Center cannot guarantee accommodations or transportation in these cases.  Because of the mobile nature of the seminar and limited seating you are not allowed to bring any friends or family members with you during the seminar. However, there have been cases where family or friends of participants have come to Fort Collins or Jackson at the end of the seminar to join participants on personal trips with these friends or relatives.

FOOD:

Some meals, both in Fort Collins and during the field portion of the course, will be provided by the course and enjoyed together with other course participants and staff. For occasions where participants are responsible for paying for their own meals, the seminar will provide each participant with a modest stipend to cover these costs. The seminar agenda will indicate which meals will be provided by the course and which meals participants will be responsible for purchasing with their meal stipend. Please note, while Fort Collins does have a variety of cuisines and high-quality restaurants to choose from, most of our course will be spent in rural areas and remote towns where food quality and options are limited.

MEDICAL CONDITIONS, DIETARY RESTRICTIONS, and MEDICINES:

This information, requested in the online application form, enables course staff to be able to provide a positive experience for all participants. We ask everyone to provide us with complete information about their health conditions, medications taken, and dietary restrictions accurately. It is important to note that this information will not affect our decisions during the participant selection process. Rather, this information will allow us to accommodate dietary restrictions and respond to participant needs adequately. If you have any health conditions or dietary restrictions that you did not disclose in the online application form, please write to Erin.J.Hicks@colostate.edu to let us know as soon as possible so that the course can make the appropriate logistical preparations, especially regarding food.

Each participant will be provided with health insurance during their participation on the course. This insurance is for emergencies only and is not for routine medical care.

We will always carry a first aid kit on our field trips that includes basic supplies (bandages, thermometers, creams) along with simple over-the-counter medicines. However, it is difficult and often costly for individuals who are not U.S. citizens or residents to buy prescription medication in the U.S.A. In addition, it is not possible to purchase this medication without first having an appointment with a local doctor to obtain a prescription as the pharmacy will not accept foreign prescriptions. Please bring enough pills of any prescription medicine you use for at least 18 days.

TRANSPORTATION:

Internal transportation within your country to the port of departure to the U.S.A. and international air transportation to and from the U.S.A. is the responsibility of the participants or their institutions or sponsors. Participants must arrive at the Denver, Colorado International Airport on Tuesday, September 4th and leave from Jackson Hole, Wyoming airport (JAC) to return to their countries on Sunday, September 22nd (or from Denver, Colorado on Monday, September 23rd).

For participants who will arrive to Denver International Airport on September 4th, course staff will meet them at the airport and provide ground transportation from the airport to the hotel in Fort Collins. Participants will receive a document that will explain airport pickup details from course staff before they travel. For participants who will leave on September 22nd from Jackson Hole, the course will provide ground transportation from the hotel to the airport. For participants who plan to fly out of Denver on September 23rd, they will be able to accompany course staff in the CSU vans for the return trip to Fort Collins. The course will arrange ground transportation from Fort Collins to Denver International Airport for flights leaving September 23rd. However, participants leaving from Denver will be responsible for the additional cost of an extra night stay in a hotel or hostel. Please note, it is not possible to fly out of Denver on September 22nd as we will be arriving very late at night to Fort Collins. Participants who plan to arrive earlier or leave later than the dates indicated will be responsible for their own transportation to the airport in Colorado and/or Jackson Hole.  During the seminar, participants will travel in three 15-passenger vans driven by our staff. Thirteen days of the course will be dedicated to travel and site visits. As a result, participants will spend some considerable time in the vans, especially on select travel days when we move onto our next destination.

MINOR COSTS:

It is recommended that each participant bring about $300-$500 to fund personal expenses such as phone calls and calling cards, your portion of the deductible and co-pay for health insurance for any medical services rendered while in the USA, souvenirs, toiletries, gifts and personal items you might wish to buy. If you would like to bring additional funds for rain gear, cold weather clothing, or hiking boots, such items can be purchased in Fort Collins during the initial days of the seminar.

Please note that you do not need to get per diems from your donor or sponsor for the time you will spend in the USA as all meals (reasonably priced), ground transportation costs, coffee breaks, and lodging costs will be covered by your course fee, unless you plan on spending additional work-related time in the USA or must stay overnight in route to or from the seminar.

HOW TO APPLY FOR THE COURSE:

To apply to the course, please follow the instructions located here.

SELECTION PROCESS NOTIFICATION:

Participants will be notified as soon as possible after the deadline to apply for admission to the course regarding the status of their application. Depending on the number of applications, this process can last several weeks. Once the selection process is complete, all applicants will receive a letter or official email from the course organizers advising them of the selection results.

PAYMENT:

The best method of payment is by electronic bank transfer. Payments must be in US dollars.

The wire transport paperwork should form should indicate that the transfer is for “CSU tourism seminar” have your name noted as well so that funds are not lost in route. It is also important to send a copy of the bank wire receipt to protectedareas@colostate.edu.

If the transfer comes from a bank in the United States, the information for the wire transfer is:

Send funds to:
First National Bank of Omaha (205 W. Oak Ft. Collins, CO 80521)
ABA # 107000262 (routing number)
CSU Account Number # 90544

If the transfer is from a bank outside the United States, the instructions are:

Send funds to:
First National Bank of Omaha
Fort Collins, CO 80521
SWIFT: FNBOUS44FTC

Beneficiary:
Colorado State University
Account number: 90544

If you cannot make the payment in this way please contact us at protectedareas@colostate.edu to discuss alternatives. For those funded by the US Forest Service, ITTO, WWF, the US Department of Interior and USAID, usually these institutions make payments directly to our university. You can also make payment through credit cards and debit cards; if you prefer this alternative please inform us at protectedareas@colostate.edu so we can send detailed instructions on how to make payment, which must be by phone and during days and hours when CSU business offices are open. However, our preference is for payment by bank transfer or check.

PASSPORTS and VISAS:

For course applicants, it is not necessary to have your passport and visa when you submit your online application form to apply to the course. If you are accepted to the course, you will have time to get your passport. In addition, our staff will help guide you through the visa process if needed.

Once accepted to the course, you will need to work on acquiring your visa and passport immediately. Please note that depending on your country, the time required to get an appointment at the US consulate and to order a passport issued by your home country might take weeks. It is important not to procrastinate! In the past, people with funding who have been accepted conditionally to the seminar could not attend because they did not complete their visa and passport paperwork on time. For more information on visas, please visit the Frequently Asked Questions section of this website.

CLOTHES, EQUIPMENT, and LUGGAGE:

The tourism seminar requires that all participants have basic field gear for our site visits to ensure that the field trips are safe and enjoyable. While we will not be making visits to the backcountry, we will be going to field sites where good rain gear, warm sweaters, a jacket, hiking boots, hats, gloves, sunglasses, sunblock, flash light, and other basic field equipment will enable a safe and comfortable visit. Given the timing of the seminar, we will likely to experience both warm and wintry weather. It is possible we will encounter some rain and perhaps even some snow at high altitudes. Having said that, the autumn weather in the western U.S. is usually quite enjoyable, and with the changing color of leaves on the trees, the season can be spectacular. We must stress the importance of having appropriate field equipment to be comfortable and safe in these different climates. Dressing in layers is recommended as the weather can change quickly. Dress in the Western U.S. in general is informal. Men will not need ties or jackets. We do recommend that everyone bring one nice set of clothing for the closing ceremony and one or two dinners in more formal settings. This can be typical clothing if you commonly wear it in your country at similar events.

In addition to having appropriate clothing and equipment to be safe and comfortable during our field visits, each participant should bring their personal effects (clothes, toiletries, etc.) and the items listed below. After arriving in Fort Collins for the seminar, staff can help you choose the right equipment and clothing for both the seminar and that will be useful back home. We make a trip to stores in Fort Collins at the beginning of the seminar to help you achieve this. We also recommend you bring posters, brochures and other items that illustrate the protected area system in your country and tourism destinations and protected areas where you work to share with your colleagues in the seminar.

Personal equipment:

  • Good hiking boots
  • Canvas shoes (tennis) or sandals
  • Raincoats (completely waterproof jacket and pants)
  • Warm sweater
  • Warm socks
  • Gloves*
  • Warm hat*
  • 1 to 2 pairs of shorts
  • Hat or cap for the sun
  • Sunblock (best to buy in Colorado)
  • Insect repellent (best to buy in Colorado)
  • Small flashlight or headlamp with batteries
  • Binoculars (optional but recommended, you can buy in Fort Collins)
  • Camera (optional but recommended, you can buy in Fort Collins

Note: Items with a ‘*’ indicate equipment we can lend out to participants. If you are unable to obtain these items before coming to the course, we will distribute marked items in the list at the beginning of the course.

If you lack any of the items listed above, we recommend that you buy them after arriving in Fort Collins—costs in the USA for most items will probably be lower than in your countries and it will mean fewer pieces of luggage for you to bring. Many airlines now charge for bags. You should make sure that your bags do not weigh more than 22 kilograms or 50 pounds or you will be charged extra by the airline. Please verify baggage restrictions with your airline. Note that after we leave Fort Collins, we will not be visiting any other large cities, so if you plan on purchasing laptops, binoculars, cameras, other electronics, etc., we recommend you do so while in Fort Collins. We have planned a specific evening for this shopping trip soon after you arrive. You will encounter souvenir shops in many of the parks and reserves we visit. Please note we are traveling in small vans. There will be no space for participants to bring along bulky purchases such as televisions, bicycles, or similar items. Your only chance to buy larger items to take back to your home will be at the end of the seminar immediately before returning home, either in Jackson or Fort Collins.

This seminar is mobile, meaning that we are on the move throughout the entire event and never in one place more than a few nights. This makes it difficult to find time to wash clothes. Most hotels we stay in have coin-operated washers and dryers. We provide the participants with more information about opportunities to wash clothes upon your arrival in Fort Collins. That said, we suggest you bring enough clothes for at least 6-7 days, in case you are only able to wash clothes 2 times during the seminar.

PRE-SEMINAR WEBINAR:

Before the seminar begins, the Center for Protected Area Management holds a Pre-Course Webinar online. The Pre-Course Webinar is designed to provide participants with an overview of the course and important logistical information before they arrive to Colorado. In addition, the webinar gives participants an opportunity to ask questions to the center’s staff in real-time, helping them better prepare for their time overseas. Information about the pre-seminar webinar will be provided as soon as it becomes available.