Microsoft Office 365
Update 07/20/2015 - "What to expect" presentation by Dave Hoffman (Project Mgr, ACNS/Telecom):
The migration schedule is as follows:
- Departments 1401, 1474, 1475, 1476, 1499 will move on July 28, 2015
- Departments 1472, 1480, 1482, 1484 will move on July 29, 2015
- Department 1490 will move on July 30-31, 2015
- You’ll receive a reminder email a week prior to ACNS moving your account to Office 365 and then another the day before the move happens.
- If you plan to continue using Outlook, you must be using version 2010 or higher (Windows) or 2011 or higher (Mac).
After migration is complete:
- You’ll receive a confirmation email indicating that the migration is complete.
- Outlook may display a message saying your mailbox can’t be found and a request to “auto-discover”. Say yes.
- Outlook may prompt you to restart after signing in (maybe twice!)
- Mobile devices (Android & iPhone) and Thunderbird/IMAP clients must be reconfigured to use Office 365. For configuration instructions, please visit: http://help.mail.colostate.edu/tt_o365.aspx
- Shared resources (e.g., calendars) may not be visible to users in other departments (and vice-versa) that have NOT yet migrated. Also note that after the migration calendars may take a few seconds longer to sync/display.
More information about the migration is available at: http://help.mail.colostate.edu/o365splash.aspx
Beginning in July 2014, CSU enrolled in the Microsoft Office 365 program. The new program will provide new services including:
- Enhanced E-mail services - Includes 50GB mailbox quotas (the current default quota is 2GB) and unlimited archiving while still supporting connections from traditional clients including Outlook, mobile devices, and Outlook Web App.
- One Drive for Business - 1 TB of personal cloud storage through OneDrive for Business. OneDrive for Business can also be used to share documents with users outside of CSU
- Skype for Business - Supports secure instant messaging through locally installed Skype for Business clients, remote desktop control, and hosting online meetings.
- Qualifying users (includes all active undergraduate and graduate students and most faculty and staff) can install up to 5 copies of Office on the computers and devices of their choosing
There are four primary services offered as part of Office 365, where a users affiliation with the university determines the services for which they qualify. The table below summarizes the Office 365 services that are available to different types of CSU users. Office 365 services are available until a user's eID no longer meets the required criteria; students typically have access to Office 365 services for 1 year after graduation or the end of the last semester they were enrolled while faculty and staff retain access for 30 days after their employment with CSU ends.
(5 copies of Office)
CSU Faculty and Staff
Classified as Info Workers
CSU Faculty and Staff
Not Classified as Info Workers
|Associate eID Accounts||Yes||Yes||Yes||No|
|Secondary eID Accounts||No||Yes||Yes||No|
- Is this a new Office installation or an upgrade?
- What operating system are you using? (e.g., Windows 7/8, Mac OS X)
- Contact information (building and room number).
- Would you like assistance with the installation or upgrade? If not, would you prefer a download link or a DVD?
In addition to Office, Lync and OneDrive for Business services are available to you now as well. Please visit the Office 365 portal at https://portal.office.com to install these applications on your computer. You can also access your 5 personal software copies via the portal. When logging into the portal, use your eID in the format "ename @ colostate.edu". You can also visit your App Store to install them on your mobile devices.
Are all faculty and staff eligible for the new Office 365 plan?
No. The Office media is only made available to “information workers” (see below) as defined by the MS agreement. However, OneDrive and Lync are available to all faculty, students and staff at CSU.
I work at CSU. Can I install Office on my personal computer?
Yes, if you are eligible you'll see an Office installation option after logging into the 365 portal (https://portal.office.com). Just click on the gear icon in the upper right and choose "Office 365 Settings". If available to you, Office will appear in the Software settings.
I'm a student. How can I install Office on my computer?
Log into the Office 365 portal at https://portal.office.com and then click on the gear icon in the upper right and choose "Office 365 Settings". Next, click on "Software" and then click on the install button.
I'm a student. Can I install a copy of Office on my parents computer?
Yes, you can install up to 5 copies of Office on any device you choose.
I already have Office installed on my computer. Do I have to install another version?
No, you are not required to replace your current version of Office. However, it's highly recommended that you use Office 2010 or newer if you intend to use the portal and/or OneDrive to create, edit or synchronize files.
What is an "information worker"?
In general, an "information worker" is a person that relies on a computer and it's [Microsoft] software to perform assigned duties at CSU. That would include things like email, directory services and the Microsoft Office suite.
How can I tell if I'm eligible to install Office on my personal computer?
You can check your eligibility for Office 365 by visiting the Office 365 License check utility at help.mail.colostate.edu/o365licensecheck.aspx.
What is Student Advantage and what is Office Pro Plus?
From a user's perspective, Student Advantage and Office Pro Plus are one in the same - both names refer to the service offered as part of Office 365 that allows all CSU students and eligible CSU faculty and staff the option of downloading and installing up to 5 copies of Microsoft Office on the Windows and Mac computers of their choosing. Student Advantage is the name of the service for users who qualify as students while Office ProPlus is the name of the service for qualifying faculty and staff. More information about what is included with Student Advantage/Office ProPlus is available at the Student Advantage and Office 365 ProPlus FAQ.
What's the difference between the Office media provided by my IT support team and the Office download available in the portal?
All copies of Office that are installed using the 365 portal are to be used as personal copies and should not be installed onto university-owned computers.
I accidentally installed Office onto my work computer using the Office 365 portal. How can I fix that?
What is OneDrive and how can I use it?
OneDrive for Business is personal “cloud” storage provided for you through Office 365. You can access it using the Office 365 Portal at https://portal.office.com via the “OneDrive” navigation link (at the top right) or there is also a OneDrive for Business client that can be installed on a Windows PC that allows you to treat your OneDrive for Business storage as a local folder in Windows Explorer that will sync with Office 365. OneDrive for Business also allows you to share files (including large files) with users outside of CSU.
What is Skype for Business and how can I use it?